Archives/Registration Assistant

An established artist’s studio is seeking an extremely detail oriented and highly organized Archives/Registration Assistant with an engaged, thoughtful and cooperative approach.Under the direction of the Studio Director/Head of Archives, the Archives/Registration Assistant supports the maintenance of the studio’s established archival systems and is highly involved in preservation and access activities for past and future projects.

This includes the artist’s daily practice and the materials that support it as well as documentation and materials for exhibitions, publications and special projects including physical records, digital files and photographs.

Key Responsibilities:Maintain and monitor digital and physical files within established storage systems and file structuresCreate and update studio database records and server filesAssist with digitization and studio photography workflowsAssist with the assessment, rehousing and arrangement of artist’s exhibition and source materials and recordsTrack artist’s biographical, exhibition, and publication recordsMaintain physical artist and project filesMaintain supplies for physical archives and records storageAssist with artwork tracking including monitoring movements within studio buildings as well as generating external releases, consignments, and loan formsSupport the coordination of artwork photography, framing, and shippingHelp maintain and track studio inventory numbers and assist with inventory auditsAssist with exhibition planning requests Provide exhibition catalog and studio publication project support, including access to images, basic copyediting, colorproofing, and fact-checkingAssist with compiling materials and information for future catalog raisonne projectsRespond to provenance requests for exhibitions and for works offered at auctionHelp maintain studio library, library catalog and new book acquisitionsProvide internal reference assistance related to the studio database (reports and inventories), images, archives, and library materialsAssist with research for and acquisitions of furniture and artwork for artist’s personal collectionAssist with assessment and arrangement of studio’s operational recordsAssist with website maintenanceRequired Skills and Abilities:Outstanding organizational skills with a special attention to detail, accuracy and quality controlDemonstrated knowledge of ArtBase or a similar art collection management software/databaseDemonstrated knowledge of Adobe Creative Suite, Google WorkspaceExperience with digital cameras, scanning applications, and audio/visual digitization practicesFamiliarity with preservation best practicesGeneral knowledge of modern and contemporary art and designDemonstrated professional, self-motivated attitudeAbility to easily switch between fast-paced and slow methodical workExcellent written and oral communication skillsStrong critical thinking and problem solving skillsAbility to work independently, as well as part of a teamAbility to adhere to studio protocols and systemsAbility to work in a variety of environments including offices, warehouses, and residencesAbility to lift up to 35lbs (from time to time, to move boxes or books)Qualifications:Bachelor’s degree with degree or coursework in Library/Information Science, Archives/Records Management, Art History, or related field Previous experience in an art studio, gallery, arts organization, archives, or library setting$28-$30/hr depending on experience (plus benefits)5 days per weekStudio hours are Monday – Friday, 9am to 6pm