Archivist/Gallery Sales Associate

Job DescriptionHigh profile private artist studio located in Hell\'s Kitchen seeking responsible, and qualified candidates. The successful candidate will have a positive, can-do attitude, strong follow-through, and the ability to handle deadlines and pressure with high levels of professionalism and efficiency.Full-time position, Monday-Friday, full time in studio.Must have experience in the following:Filemaker Pro Database1. Manage & search database2. Design and edit database platforms and layouts3. Export database searches4.

Periodic inventory reconciliation for artist inventory and gallery consignments5. Record all new information about paintings in the Database6. Maintain an organized archive of digital image files on our shared serverAdobe Creative Cloud1. Edit PDFs2. Create PDFs3. Experience in PhotoshopGallery Sales1. Outreach, responsiveness, and coordinating with galleries/dealers/clients with information about available inventory, paintings sold, collector info, etc.2. Experience in managing accounts, organized & competent in art sales3. Excellent writing skills4.

Keeping a detailed record of actions performed5. Managing correspondences with multiple galleries, private collectors, and museums at once.6. Creating sales orders7. Assisting Managing Director in generating reports on gallery consignments, sales, etc.Archivist Experience1. Proficient in Microsoft Office, FileMaker Pro, Photoshop2. Review and edit consignment agreements, and preparations for new galleries and dealers3. Following up with contracts received, signed contracts, and filing appropriately4. Working closely with the studio team to record all works leaving and returning to the studio5.

Supervising packing, generating inter-studio paperwork to manage all shipments6. Coordinating returns at the expiry of the consignment period, logging returned works in Shipping Log7. Sending tear-sheets, offers, and images to galleries, dealers, designers, collectors, and museums8. Sending HQ images for publications and merchandise9.

Answering telephone and door (shared responsibility)Additional QualificationsAbility to operate DSLR digital camera a plus.Established New York art scene rapport preferred.Pre-existing client base & art world connections are preferred.Painting, art history, or sales background preferred.Experienced in an artist studio with a fast paced environment preferred