Inventory & Archival AssistantSalary transparent

Position OverviewUpper East Side gallery seeks a detail-oriented Inventory & Archival Assistant to join their small team.This early-career role will report to the Associate Director and the Director of Operations and will workclosely with the gallery\'s inventory records, image archive and registrar and facilities checks.It is a strong fit for someone who has a year or two of experience in a gallery or museum setting thatwants hands-on training in fine art inventory, collections management and gallery operations.Full Time, in person, Monday - Friday, 10am - 6pm with some evening and weekend hours requiredas needed.

Reports to: Associate Director and Director of OperationsKey ResponsibilitiesInventory & Database• Maintain inventory records in Artlogic and the gallery\'s shared drives• Assist the Associate Director with creating factsheets including researching artworks exhibition and literature history• Preparing artist bios for the website• Prepare lists for insurance, inventory, and donation meetings with the Associate Director• Prepare and maintain physical object files• Track catalogue sales and catalogue inventory in Artlogic• Some scanning and archive work as neededImage Archive & Photography• Assist in managing the digital image archive, including maintaining file naming standards andconsistent filing across all objects• Edit and format artwork and installation images in Adobe Photoshop, including digitalframes for works without formal framed photography for factsheets and the website• Prepare sales presentations in Adobe InDesign as needed• Assist the Director of Operations to keep the photography tracking list current• Work with the Exhibition Associate on image rights, credit lines and assets for gallerypublicationsRegistrar & Facilities• Assist Associate Director to track incoming and outgoing loans, consignments and shipping schedules• Assist the Director of Operations in performing daily and monthly Log Tag checks and compile temperatureand humidity data• Update Facilities ReportsGallery Operations• Maintain the main gallery calendar and publish website updates for exhibitions and art fairs• Provide backup front-desk coverage and visitor engagement as neededQualificationsRequired• 1–2 years of experience in an art gallery or museum• Working knowledge of Adobe Photoshop and Adobe InDesign• Rigorous attention to detail, strong writing and communication skills, and a proactive,team-oriented approach• Experience with Artlogic or a comparable collections database• Proficiency in Microsoft Excel• Proficiency with Adobe Creative Suite• Familiarity with fine art handling• Registrar and environmental monitoring experience