Registrar (Experienced)Salary transparent

About the FoundationThe Robert Rauschenberg Foundation (RRF) builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines.

As such, the Foundation celebrates new and even untested ways of thinking.About the RoleThe Robert Rauschenberg Foundation (RRF) is seeking a highly organized, detail-oriented and experienced Registrar who will be responsible for coordinating and overseeing all aspects of art movement, installation, shipping, documentation, and compliance related to the Foundation’s collection.

Based primarily in Westchester County, NY, with occasional work in Lower Manhattan, the Registrar will manage both local and international logistics, ensure the accuracy of collection records and condition reports, oversee loans and insurance documentation, and support the Foundation’s curatorial, academic, and commercial programming, including exhibitions and art fairs. This role requires extensive cross-functional collaboration with internal departments and external partners, including shippers, conservators, and galleries.

The ideal candidate will be a clear communicator, comfortable working across all levels of the organization, with strong project management skills and a demonstrated ability to thrive in a fast-paced, collaborative environment.Key Duties & ResponsibilitiesSchedules and manages art movement on- and off-site; maintains and distributes a shared art movement schedulePlans and oversees art installations and viewings on- and off-site, including collection exhibition rotations in the Foundation galleries and officesPlans and coordinates local, domestic, and international art shipmentsDevelops, manages, and maintains project budgets; solicits and submits estimates for approval and invoices for paymentManages internal and external art movement, associated database tracking, and all associated electronic and physical receiptsReviews facility reports, insurance policies, generates RRF’s loan and consignment agreements, including nota bene drafts (indicating any special instructions regarding the sale or handling of the work)Reviews foreign indemnity and immunity laws and makes recommendations related to outgoing loans and consignmentsActs as point-person for insurance-related matters, including but not limited to certificates of insurance, claims processing, reciprocal agreements, UCC documents (for consignments and loans to galleries in the U.S.), and collection audits in communication with Collections Manager and COOSupports Collections Manager in overseeing RRF’s art insurance policiesReviews insurance policies to confirm full compliance when artworks are loanedWorks closely with COO, CCO and Director of Finance on annual collection audit and oversees the audit processMakes and reviews detailed condition reports for loans and consignments as needed.Supports the Preparation & Installation Manager with courier travel assignments; travels as courier (nationally and internationally) as assignedProvides ongoing courier training for members of the Curatorial team as assigned by ED, COO, CCO and Preparation & Installation ManagerUnder the direction of RRF’s executive leadership team, supports the Preparation & Installation Manager in the development of inventory and access schedules to effectively execute all curatorial and commercial programming needsWorks with the Director of Finance, COO and CCO on developing the department’s annual budget and supports proposals, revisions, and tracking of departmental expenses.Promptly coordinates any art photography documentation as requested or in alignment with Foundational prioritiesAttends all cross-functional and departmental meetings, proactively providing relevant or requested information and updates where and when appropriateIn collaboration with the Senior Facilities Manager routinely inspects storage areas to assess environmental conditions and risk management concerning object storage, display, and securityUnderstand and be prepared to implement the emergency response plan unique to RRF’s warehouseWith guidance from the Collections Manager, determine whereabouts of artworks belonging to RRF for which locations are unknownWith guidance from Collections Manager, conduct a full print inventory: including miscellaneous proofs, unique editions, and determine photo documentation needsEssential Skills & ExperienceSeven or more years of registration experience in a museum or gallery; supervisory experience requiredB.

A., M.A., or M.F.A. in art, art history, museum studies or related disciplineExperience using collection management database systems, FileMaker Pro highly preferred.Valid New York State driver’s license requiredDemonstrated knowledge of collection care best practices and procedures for art handling, installation, storage, and condition reportingDemonstrated project management experience required, ideally working with cross-functional teamsStrong organization skills requiredExceptional written and oral communication skillsStrong computer skills: MacOS, MS Office, Adobe CS, Google Sheets/CalendarsWork EnvironmentThis is a fully in-person role based primarily at RRF’s Mount Vernon, NY location.ADA SpecificationsRequires the ability to sit, stand, speak, and hear, sometimes for extended periods of timeRequires the ability to use a computer and office equipment traditionally found in office settingsRequires the ability to travel nationally and internationallyMust be able to lift up to 40lbs. and safely maneuver complex objectsMust be able to climb stairs and laddersThe above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.

They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Equal Employment OpportunityThe Foundation is committed to fostering an equitable and inclusive work environment where everyone can thrive.

As an equal opportunity employer, we value diversity in all its forms and actively seek to attract a wide range of talented individuals. We strongly encourage applications from people of all backgrounds, particularly those from communities historically underrepresented in arts organizations.