RegistrarSalary transparent

Greene Naftali is seeking a highly organized, detail-oriented, and self-motivated Registrar to join our team. The Registrar will work closely with the Director of Registration and the Operations Team on the administrative and logistical aspects of managing the gallery’s inventory. This role is responsible for maintaining accurate inventory records, coordinating the movement and care of artworks, and supporting exhibitions, art fairs, sales, loans, and other gallery activities.

The ideal candidate is an excellent communicator who is comfortable managing multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail.KEY TASKS & RESPONSIBILITIES• Maintain the integrity and accuracy of the gallery’s inventory database, including registering new artworks, standardizing records, and documenting all inventory status and movements.• Provide estimates and shipping schedules while working directly with collectors and clients in a timely manner.• Generate incoming and outgoing consignment agreements, track consignment periods, and maintain accurate records.• Coordinate domestic and international crating and shipping for sales, 8th floor exhibitions, and consignments.• Procure and archive shipping documentation, including commercial invoices, customs paperwork, bills of lading, and insurance documentation.• Generate condition reports for incoming and outgoing artworks.• Communicate timelines and deadlines clearly with gallery staff, artists, clients, shippers, art handlers, and other vendors.• Assist with the management of gallery and off-site storage, including coordinating shuttles and inventory movements.• Support the preparation and execution of exhibitions and art fairs.• Coordinate conservation, framing, and related artwork projects.• Liaise with the Finance Department to ensure project costs are accurately tracked and vendor invoices are submitted and paid in a timely manner.• Manage gallery spending by obtaining and comparing vendor quotes.• Ensure Certificates of Authenticity, manuals, installation instructions, and other relevant documentation accompany outgoing artworks as needed.• Provide general administrative and logistical support to the Director of Registration and Operations Team.QUALIFICATIONS• Bachelor’s degree or higher.• Minimum of 3 years of experience in a similar role at a gallery, museum, or arts organization.• Ability to prioritize and manage multiple competing deadlines.• Ability to work effectively in a fast-paced environment and adapt to changing priorities.• Collaborative and team-oriented working style.• Comprehensive knowledge of Artlogic or a similar art inventory management database.