Administrative Assistant / Art Advisory Registrar PT/Hourly OR Full Time options available

Ralph DeLuca Art Advisory is a boutique advisory serving a select group of private collectors, many inthe entertainment industry. Founded by Ralph DeLuca, former Vice Chairman and Global Head ofPopular Culture at Sotheby\'s and an ARTnews Top Art Advisory, the firm advises on acquisitions,sales, and collection building across contemporary art and collectibles.https://www.instagram.com/ralphdeluca/https://ralphdeluca.com/The RoleWe are seeking a highly organized, polished Administrative Assistant to serve as the operationalbackbone of the advisory.

You will manage the logistics, documentation, and relationships that allowthe firm to move quickly in a competitive market. Familiarity with art shipping is a must.This is a hands-on role with direct exposure to leading galleries, auction houses, art fairs, museums, and private clients. This position is based in New York, with flexibility for remote work. Availability for in-person fairs, previews, installs, and client meetings is required.

ResponsibilitiesMarket Access & Research• Secure art fair, preview, and auction tickets, along with VIP access and related arrangements• Review gallery, art fair, and auction previews and compile curated selections for the principal andclients• Research auction and private sale history, obtain condition reports, and prepare price comparablesTransactions & Invoicing• Prepare, issue, and track purchase and advisory invoices with galleries and clients• Coordinate payment timelines and maintain accurate transaction recordsLogistics & Collection Management• Arrange shipping, crating, installation, and storage for the firm and its clients• Maintain collection records, documentation, and inventory• Coordinate insurance coverage, valuations, and related paperwork• Manage museum and gallery loans, including agreements, condition reporting and transportOffice Operations• Manage incoming and outgoing mail, packages, and shipments• Maintain organized files, calendars, and correspondenceTechnology & Automation• Use AI tools to automate and streamline firm operations, including research, invoicing, scheduling,correspondence, and collection records• Identify, implement, and maintain new tools and workflows that keep the advisory fast and efficient communication• Serve as a professional point of contact for galleries, auction houses, clients, and clients\' staff• Represent the firm with warmth, polish, and discretion, while deferring all curatorial and marketopinions to the principal