Assistant to the Registrar

P·P·O·W is seeking an experienced, full-time Assistant to the Registrar. This position will report to the Registrar and will involve close collaboration with the Preparatory team and Directors. Strong organizational and communication skills, a rigorous work ethic, keen attention to detail, and enthusiasm for the gallery program are key to success in this position. Preference will be given to candidates with prior experience in registration at a commercial art gallery. Candidates with prior experience at a museum, fine art shipper, or in inventory management are also encouraged to apply.

Knowledge of Art Logic or a comparable database, Microsoft Outlook and Excel, and Adobe Acrobat are required. Basic art handling skills and familiarity with invoicing, shipping regulations, customs clearance, and VAT are helpful. Responsibilities: Coordination of client shipping, including sourcing quotes, billing, accepting payments and systematizing release of works with art handlers.Detailed calendar management and prompt communication of deadlines across departments.

Assist Registrar in organizing all domestic and international shipments.Assist Registrar and Head Preparator in organizing and scheduling local trucking from client, galleries and artist studios.Assist in detailed cataloguing of new inventory, consistently monitoring database to ensure accurate and complete records.Maintain accurate status regarding consignments, availability, current locations, production costs, etc. Assist art handlers with condition reporting of incoming and outgoing works, as well as preparing installation guides for complex artworks.

Coordinate framing for exhibitions and art fairs, ensuring accurate specifications and timely delivery.Assist in developing a network of trusted shippers and cataloging contact informationPhysical record keeping, ensuring that invoices, BOLs, taxe forms and release paperwork are collated and appropriately filed.Hours are Monday-Friday from 10AM-6PM. The position will occasionally require work outside of regular gallery hours, which is compensated with corresponding days off. Salary is commensurate with experience.